Data Source Survey

System Status

About This Form

The purpose of this form is to document the data sources that your unit collects, maintains, or controls. The information gathered will support the creation of a unit-wide catalog to facilitate data governance, promote cross-unit collaboration, and encourage the shared development of related resources and datasets.

Name
Your first and last name.
Your official suny.edu email address.
The unit, office or division you represent.

Data Source

Enter the data source below, then click the “+ Add Another Source” to enter the next data source. You may complete this with a single or multiple submissions. All entries will the associated with your email address.
Provide a brief title or name for the data source you collect. This can be a simple description such as “Student Counts for XXXXX”.
Who is responsible for collecting this data? This can be a title or role, and need not be a specific individual.
Please provide a brief business description of the purpose for collecting this information. Briefly include how the data is used to support your unit’s operations, decision-making, reporting, compliance requirements, services, programs, or other business needs.
Please provide a brief description of the data you collect. For the purposes of this survey, you do not need to provide an exhaustive list of data elements or fields. However, including examples of key data elements may be helpful in understanding the scope and content of the data.
Please describe the method or methods used to gather the information, such as online forms, surveys, applications, interviews, data imports, or other collection processes.
Please identify the individuals (title only is acceptable), groups, organizations, or systems that serve as the source of the information.
Please indicate how often the information is gathered (for example, continuously, daily, weekly, monthly, annually, or on an as-needed basis). If applicable, note whether the collection schedule varies by data source or reporting cycle.
Please describe where the data is maintained.
Does the data contain PII or sensitive data?
Is the data shared with other units within the SUNY System?
Is the data shared with campuses?