Skip to main content
SUNY Transfer Equivalency Platform

OHEP Transfer & Transcript Support

Resources for campuses, SUNY System Administration, and DOCCS partners supporting the Office of Higher Education in Prison programs.

  • Grade Report Layout

    The grade report contains the same information as an official or unofficial transcript from the student’s campus. The content, layout and abbreviations used on the report are described below. If you have questions regarding the report, please contact the Office of Transfer and Articulation. The top of the grade report includes the issuance information and […]

  • Online Grade Report Request Form

    This guide explains how to submit an online Grade Report Request for students participating in SUNY Office of Higher Education in Prison (OHEP) programs. It outlines the information and documentation required to complete the request, including student identification details, enrollment history, institutional information, and FERPA-compliant authorization forms. The page also provides guidance to help requestors submit complete and accurate requests, reducing delays in processing and record retrieval.

  • FERPA Release Form

    A FERPA release is needed for the disclosure of transcripts because transcripts and grade reports, since these record types are considered education records that contain personally identifiable information (PII). Under the Family Educational Rights and Privacy Act (FERPA), colleges and universities generally cannot disclose a student’s education records to a third party without the student’s […]

  • OHEP Grade Report Request Process Overview

    Describes the standardized process for requesting and transmitting student academic records between the New York State Department of Corrections and Community Supervision (DOCCS), SUNY System Administration, and SUNY campuses.